Professional Portfolio Building Tools | All Things Admin Training Center

Professional Portfolio Building Tools for the Print Version of Your Skills Portfolio

As an administrative professional, how do you demonstrate your skills? One way is with a professional portfolio of your work and experience. Whether you are actively searching for a new position, demonstrating your value to the team, or simply documenting your career accomplishments, a professional portfolio sets you apart.

Every success-minded administrative professional should have a portfolio — not just job seekers!

What is a professional portfolio?

A professional portfolio combines samples of your work, resume, documentation of your education and/or certifications, documentation of your skills, and more. It’s a fantastic tool for job-hunting, annual reviews, and keeping track of your professional development and accomplishments. In this digital age, you can also create online or electronic versions to showcase your work via the Internet or other electronic means.

Why do you need a professional portfolio?

This tool empowers you to:

Market your capabilities in job interviews or performance reviews.

Negotiate promotions and raises.

Reinforce interviews and one-on-one conversations.

Document quality and quantity of your professional development.

Differentiate yourself as a job candidate.

Document and showcase skills, abilities, talents, and performance.

Continue the “sale” after the interview conclusion.

Engage in creative self expression.

We know how overwhelming the assembly process can be if you’re just getting started.

We’ve heard a lot of admins say they know they should have one, but they don’t know where to begin. So they never do.

Don’t wait another minute! An unexpected layoff could make the portfolio creation process difficult. Develop your portfolio while you are still employed and have easy access to your work samples. Life can change in an instant. You must be prepared.

It breaks our hearts to hear administrative professionals — or any professional for that matter — talk about their job-hunting struggles, interviewing challenges, and insecurities, yet they don’t have a professional portfolio developed. All Things Admin is on a mission to change that!

Professional Portfolio Builder

Your Portfolio Builder (Zip File Download) contains:

  • Getting Started Guide
  • Portfolio binder covers and spines
  • Portfolio section dividers
  • Portfolio table of contents
  • Sample project cover sheets, and how to document your experience on paper using our PAR formula
  • And more!

Bonus offers! We’re also including these bonus items:

  • Resume update workbook
  • Accomplishments tracker
  • Zip file of bonus templates including:
    • Personal business cards
    • References list
    • Resume
    • Cover letter

Retail Value for the Professional Portfolio Builder including bonus items: $151

“Assemble Your Own” All Digital Version: $57

Read what others are saying …

I ordered the Professional Portfolio Builder Binder for a few reasons:

  1. I wanted a place to store my work and professional association accomplishments.
  2. I needed help knowing exactly what to gather.
  3. I like the idea of being able to go grab something easily and not have to search for documents or work samples.

I like to keep my resume updated, and thought keeping an ongoing record of my work would assist in that updating. And it does! I don’t have to hunt any longer for that spreadsheet that looked really great and is easy to use; it’s already in my binder. I also keep a thumb drive with all the documents in the binder available.

My favorite part of the binder is that all the parts are already there! I didn’t have to shop or be creative when adding all my items. Putting my binder together also showed me where I lacked supporting documents, specific types of work I have not done, or experience that I need to be a more rounded admin.

Before using the Professional Portfolio Builder from All Things Admin I would search my files for certification materials. Now, I can be ready for an interview in a matter of minutes. I select the items that are appropriate and place in a smaller version of the binder, and I’m ready to go!

Rachael Barnett

CPS/CAP, Executive Assistant, Health Care Industry

I have just gone through an exhausting interview process including five interviews and got the job! (I got it) partially due to the professional portfolio that I presented to the interviewers at the last two interviews! One of my interviewers said that she’d never had an applicant present a portfolio before, let alone the detail that mine included! I just wanted to let you know this and thank you for providing the tools to compile this document.
Laura H.

Administrative Assistant, Springdale, Arkansas

It’s unusual to use something like this (a professional portfolio) in Britain. So I will keep mine short in keeping with what people are likely to read. (They may flick through a five- to 10-page folder, but they’re unlikely to read through a large ring binder.) But it will still make me stand out from the crowd. Additionally, I find that it’s helping me focus on the skills I want to highlight in order to advance my career (i.e. highlight my leadership abilities and move into middle management), rather than my 8+ years of experience as a PA, which is only likely to get me more PA jobs.
Ceri M.

Executive Assistant

I’ve completed my challenge for today, including some extra credit! Thanks again for facilitating this exercise! I’m excited at the thought of having a (professional) portfolio to showcase my accomplishments. It’s a great tool to serve as a reminder of all of the things I’ve done, and to use as a reference tool for my current employer at review time.
Shannon A.

I’ve been working on many projects outside my usual realm as an admin and wanted to consolidate and highlight them for my performance reviews. (And, if the need arises, for a leg up in the job market). It is certainly a work in progress, but what it has done for me at this time is to help me pull together what I think is important to highlight for my managers. I have four managers, and they can’t all possibly know what I do on a daily basis.

Before creating my own professional portfolio using the binder from All Things Admin, items I would have wanted my managers to see would have been sent to them electronically … risking them not really looking at them. Now that I have my professional portfolio assembled, they will be able to see the projects they have asked me to complete, as well as some projects I have taken on myself — all in one convenient and organized place.

My favorite aspect of this product is the directions it provided, and how I feel now that I can see all I have accomplished this year. It makes me really proud!

Brenda Monahan

Executive Assistant, Software Marketing Industry, Concord, Massachusetts

Often times, we are so busy with trying to keep up that we don’t take time to document the things that may affect the outcome of our future.

Listening to your talk today brought to mind accomplishments that could be very beneficial in trying to pursue other positions — both within an organization or at another employer. Having this information would certainly help in annual performance reviews, as well. And I had not thought of providing visuals during an annual review as evidence of my work or accomplishments.

Thank you again for this valuable information. I look forward to pulling together this information, and creating a professional portfolio of my own.

Adriane V.

Executive Assistant

Thank you for today’s video as it answered some of my questions! I never thought of pictures of files and snapshots of items on the computer (for my professional portfolio), so thank you! I think I’ll be doing some snip-its today to include. I’ve had a kudos folder since I started at my current job. I keep an HR folder in which I put all my reviews, certificates, and any emails, notes, etc. I also find it helpful to keep a folder within Outlook where I can drag and drop emails into it so I can print them later.
Melissa D.

Office Administrator