Resources Highlighted in The Organized Admin


Make sense of the disorganized chaos that is your workspace.

Create more effective systems for yourself and your executive.

Better understand and leverage your unique organizing style.

Online Resources
Time and Space Style Inventory (TSSI) Assessment
If you would like to learn more about your organization style, click here to purchase your Time & Space Style Inventory (TSSI) assessment. Disclosure: Julie Perrine International, LLC is a compensated affiliate through SaneSpaces.com. We only recommend professionals and resources we have personally worked with or used in building and growing our own business, or that we’ve used with clients we support. If you click on an affiliate link and make a purchase, we may receive compensation for promoting the product here. Thanks for your continued support, and we hope these tools benefit your career development.
Email Organization and Productivity Resources
- Overcome Outlook Overload: 3 Simple Strategies for Setting Up Your System, Taking Control of Your Inbox, and Increasing Productivity
- Maximize Your Productivity by Mastering Workflow with Microsoft Outlook
- Save Time Using Quick Parts in Word and Outlook
Text vs. Formatted Resume Samples
Your formatted resume is the one you typically use when applying for a job. However, some online job application tools only accept text files. So here is an example of how your formatted resume may look versus a text version of the same document. In the text version, all formatting has been removed such as italics, bold, larger font sizes, specific font types, lines, etc. The bolded headlines have been replaced by making headlines ALL CAPS and setting them off with three equals signs on each side. Bulleted lists are created manually using two asterisks instead of a bullet. All text is left aligned at the margin. Additional lines of space replace horizontal lines.
Formatted Resume Example:
Text Version Example:
Project Management Tools
There are many online, third-party tools and project management platforms designed to integrate with your current email program by installing a plugin or application. Here are some options. You’ll want to do some research to determine which one will work best for your specific needs.
10 Top Google Project Management Apps
The 7 Best Project Management Mobile Apps of 2015
The 5 Best Personal Project Management Tools
Project Management Plugin for Outlook:
Career Organization Quiz
How organized are you when it comes to your career? Take our career organization quiz and find out! We will email your quiz results and our recommendations to you.
Resume, Cover Letter, Job Search Books
Professional Portfolio Development
If you don’t have a professional portfolio or don’t know where to begin in getting one started, here are some tools we’ve created to help you put your portfolio development on the fast track!
Professional Portfolio Building Tools for Print and Digital Portfolios
Here are some free articles you can print and use to guide your portfolio development progress:
Prove It! Stand Out and Effectively Demonstrate Your Skills Every Time with a Professional Portfolio
Digital Portfolio Development
If you don’t have a digital or online portfolio or don’t know where to begin in getting one started, here are some tools we’ve created to help you put your portfolio development on the fast track!
Professional Portfolio Building Tools for Print and Digital Portfolios
Here are some free articles you can print and use to guide your portfolio development progress:
Secure Success with Online Portfolios
Go Visual: 3 Resources for Creating a Professional Digital Resume

What I Use
Peek Inside My Filing System
Take a peek inside my filing system! As I mentioned in the book, I love the Smead Viewables for printing and color-coding my file labels. I use the color orange for my vendors and suppliers files. I use the color blue for business or product development and purple for human resources. We try to use standard naming conventions for our files so they maintain a consistent look and feel from drawer to drawer.
Tickler File System
If you have a lot of recurring things to manage, it might help to develop a weekly or annual tickler file system. This becomes your system for managing the day-to-day tasks and projects and is much more effective than big piles on your desk. Here is how I have my tickler file setup.
Daily/annual tickler folders: I created a hanging file folder for each month of the year – January through December (12 files total). Then I created a hanging file folder for each day of the month – 1 through 31 (31 files total). I put each item I need to remember in the appropriate month folder for when it needs to be handled or for when I need to be reminded to take action.
At the beginning of each month, I place the daily folders (1-31) behind that month’s main folder. I review the items in the monthly folder and place the specific items in the appropriate day of the month it needs to be handled. This requires I check the tickler file on a daily basis so I don’t miss any important tasks or deadlines.
I keep these files in the top file drawer to the left hand side of my keyboard so they are within arm’s reach of where I sit and work at my computer during the day. This way it’s always quickly accessible and easy for me to use the system throughout the day without hassle.
Other ways you can do this include:
Weekly/annual tickler folders: Another way you can create a tickler is with a weekly and annual setup. As with the first option, create a hanging file folder for each month of the year – January through December (12 files total). Then create a hanging file folder for each week of the month – Week 1, Week 2, Week 3, Week 4, and Week 5 (5 files total).
Put each item in the appropriate month folder that it needs to be handled, or you need to be reminded to take action. At the beginning of each new month, place the five weekly folders behind that month’s main folder and put each item in the week of the month that it needs to be handled. This will require you check the tickler file on a weekly basis so you don’t miss any important tasks or deadlines.
Monthly tickler in print or digital format: Not everything you need to remember may have a folder or printed notice to go with it. So it’s important to have a system that keeps those things on your radar at the appropriate times throughout the month and year, too.
If you’re a mostly digital person, maintaining these tickler reminders in your Outlook Tasks or email program may work best.
If you’re a paper person, being able to print them so you can place them in your paper planner or your daily work folder may be another option.
Maintaining your tickler file in a print or digital format is ideal for the monthly or annual recurring items you need to remember as part of your normal job responsibilities. This may include things like monthly staff meetings, quarterly board meeting preparations, legal reminders, membership renewals, and more.
You can also add the one-time only tasks to your Outlook Tasks with start dates and due dates or type them into your monthly tickler list that you print so you don’t lose track of them.
Tools for Printing, Labeling and Color-coding File Folders
To make filing easier, you need the right tools. I love the Smead Viewables system for color-coding and printing labels for my hanging and interior file folders. You can view the file information on the hanging file tabs from the top, front, or back of the label.
For interior files, it prints so your label has the information the front of the file and the back of the file tab. And color coding is built into the software, so all you need to do is determine which colors you want for which categories of information, and you’re set!
For quick and easy file labels on-the-spot, I highly recommend a portable label printer.
Brother Portable Label Printer
Disclosure: Julie Perrine International, LLC is a compensated affiliate through Amazon.com. We only recommend professionals and resources we have personally worked with or used in building and growing our own business, or that we’ve used with clients we support. If you click on an affiliate link and make a purchase, we may receive compensation for promoting the product here. Thanks for your continued support, and we hope these tools benefit your career development.
Online File Storage
Digital Folder Structure Sample

Journaling Systems
Fun, Theme-Based, Spiral-Bound Notebook
Leather-Bound Journal
Disc-Bound Notebook (e.g. Levenger or Staples Arc Notebooks)
Ledger Size Paper, Coil-Bound Notebook
Weekly-Style Appointment Book
LiveScribe SmartPen
Project Management Tool
For project management, my team and I use Teamwork.com. It is one of the most user-friendly, simple to use, easy to setup project management tools I’ve found yet. You can set up two free projects to test it out yourself with the button below.
Disclosure: Julie Perrine International, LLC is a compensated affiliate through Teamwork.com. We only recommend professionals and resources we have personally worked with or used in building and growing our own business, or that we’ve used with clients we support. If you click on an affiliate link and make a purchase, we may receive compensation for promoting the product here. Thanks for your continued support, and we hope these tools benefit your career development.
Travel Folder Resources
My favorite travel folder resources! I love the poly zip files, button, and tie, and snap envelopes from www.JamPaper.com. Explore their site and order some samples to give them a try. There are no minimum orders for most items on this site, so you can order one at a time and see how you like them.
I also love the poly file jackets from Smead and the Avery Flexi-View presentation folders. When you’re traveling, it’s nice to have everything in one nicely organized folder that is flexible enough to be crammed into the outside pocket of a travel back. Once I discovered these Flexi-View folders, I quit using 3-ring binders for my own travel needs.
Disclosure: Julie Perrine International, LLC is a compensated affiliate through Amazon.com. We only recommend professionals and resources we have personally worked with or used in building and growing our own business, or that we’ve used with clients we support. If you click on an affiliate link and make a purchase, we may receive compensation for promoting the product here. Thanks for your continued support, and we hope these tools benefit your career development.
Personal Business Cards
To create and print your own business cards, check out a few of our favorite tools and resources:
Clean Edge Biz Cards
This article will also help you get started: Developing Your Own Personal Business Cards.
Disclosure: Julie Perrine International, LLC is a compensated affiliate through Amazon.com. We only recommend professionals and resources we have personally worked with or used in building and growing our own business, or that we’ve used with clients we support. If you click on an affiliate link and make a purchase, we may receive compensation for promoting the product here. Thanks for your continued support, and we hope these tools benefit your career development.

Feedback Requests
Do You Have an Organizational Challenge?
If you have an organizational challenge in an area the book doesn’t cover, please let me know! Send me a message through the form below, and tell me what you need help with. I love hearing from you, and I’d love to help you find a solution!
Disorganization Problem Spots
Share your disorganization problem spots with us using the form below. If you’re willing, share your pictures with us, too. Please click this link to join our private Facebook group. You can then share your pictures with us there as soon as one of our team members approves your request.
Share Your Reasons Why You Resist Filing
Share your reasons why you resist filing with us using the form below: